JCI CosmopolisPublications Assistant, United Nations University - WIDER Institute, Helsinki
Details of vacancy please refer to: http://www.wider.unu.edu/home/news/en_GB/06-02-2009/
Responsibilities:
Under the supervision of the Chief, Administrative & Programme Services responsible for the coordination
of the production and distribution of publications and most of the activities below:
1. Preparation of publications and documents
• Responsible for publishing academic research typescripts, editing (for language, content, coherence
and formatting) and proof checking;
• Manage the preparation of manuscripts by acquiring data, writing contributions, selecting
illustrations, preparing indexes, producing the publications catalogue and publication flyers;
• Prepare technical specifications (i.e. templates, formats, materials, packaging) for inviting bids for
printing quotations and summaries of quotations, provide recommendations for printing
arrangements and verify delivery of goods for payment of printing invoices;
• Provide inputs to sections dealing with publications and dissemination for official reports (e.g.
annual report, reports for the UNU-WIDER Board and UNU Council).
2. Production of books
• Advise supervisors and project directors of requirements of main international academic publishers
and of potential publication features;
• Make initial proposals to international academic publishers, with follow-up to arrange publication;
• Examine page proofs of covers and typescripts of forthcoming books, and accurately mark up
observations using publisher’s conventions, ensuring the accuracy of any corrections undertaken.
3. Production of journals
• Manage and advise on copyright issues regarding publication in journals (both individual papers and
special issues). Confer with journal publishers regarding use of the Institute’s logo, and possible
inclusion of advertisements.
4. Distribution activities
• Process inquiries related to the Institute’s publication activities and their distribution by phone,
email, fax and correspondence, as well as in person to visitors, regarding publication series, book
publishers and research projects. Coordinate specific queries with supervisors and colleagues,
publishers and authors/editors;
• Manage the Institute’s publication display units and arrangements for publications and information
materials at conferences and exhibitions;
• Monitor stock of printed publications and up-keep of storage rooms, including stock-take and reprint
considerations. Advise in preparing policy guidelines related to dissemination and publications;
• Cooperate with the Library & Information Resources Assistant to manage and develop the Institute’s
(a) electronic address/mailing and (b) email address database, (c) for disseminating announcements,
and oversee the response to enquiries generated.
5. Website and newsletter
• As required, prepare the text and download files for the publication pages of the Institute’s website,
creating PDF-files with document metadata and cross-referencing publications with project pages;
• Prepare the publication pages of the Institute’s newsletter.
6. Other
• Represent the publications of the Institute at international conferences, with information stalls, and
by making presentations, and by meetings with international academic publishers, researchers and
other publishing colleagues within the UN;
• Supervise the work of temporary assistant to maintain and develop the Institute’s address/mailing
electronic database, oversee the bulk mailing of publications, direct publications matters at
conferences;
• Manage outsource contacts, scheduling and quality (copy editors, indexers, translators);
• Liaise with the Media Consultant to ensure timely and news-worthy releases;
• Other duties as assigned.
WWW-osoite http://www.wider.unu.edu
Yhteystiedot jobs@wider.unu.edu
Työpaikan osoite Katajanokanlaituri 6 B, 00160 HELSINKI
Työkokemus yli 5 vuotta
Työ alkaa ASAP, preferably by May 2009
Työaika kokopäivätyö
Työn kesto 6 - 12 kk, Initial contract 6 M, subject for an extension
Haku päättyy 09.03.2009 klo 17:00
Ilmoitus jätetty 09.02.2009
Ilmoitusnumero 7166039
Lähde: Työhallinnon asiakaspalvelun tietojärjestelmä 28.02.2009 14:07:36
http://www.mol.fi/paikat/Job.do?lang=fi ... or=7166039
www.jcicosmopolis.fi